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The Review Process
This page contains information about going through the review process, especially about how a reviewer could work with the Review Checklist and collect the information required for the Review Checklist criteria.

Purpose of Review Checklist

The review checklist provides a guideline for the reviewers to verify the event's alignment with CHAOSS Diversity and Inclusion best practices.
Apart from providing viewpoints while reviewing, the checklist also plays the function of generating the badge state by calculating how many checkboxes are marked. This calculation includes the metric checkboxes from all reviews on the application.
The event review checklist for the CHAOSS Badging Project can be found here.

Working with the Review Checklist

D&I Badging reviews are checklist-driven. A review checklist will be generated for each reviewer to work through when reviewing the submission. Reviewer tick the checkboxes which they think the event aligns with the criteria.
The review process completes when the applicant is satisfied with the current badge status or the applicant will no longer provide information. Reviewers are encouraged to ask applicants for more information through issue comments.

Initial Checks

Below is an explanation of each initial check:
  • The Event is about Open Source technologies and systems. This is not always easy to understand without talking to the event team. In most cases, this can be explained by the event website in combination with the applicant's description. Ask the applicant if you need more information.
  • The Event information is publicly available on a website. Observe the event website to understand whether the event information is public.
  • The Event Code of Conduct is publicly available. Try to find the Event Code of Conduct on the event's website or other public places.
  • The applicant is the organizer of the event. The applicant must be involved in planning and developing the event.
Ensure all the initial checks are marked before proceeding with Metric based checks. If the event does not qualify from the initial checks, thank the applicant for their time and connect with the moderator team to end the review.
Use the website provided in the application to everyone's advantage! Most of the data you collect to make your decisions should come from the event website.

Speaker Demographics and Inclusivity

  • Measuring demographics: Ensure that the website clearly states the process by which they measure and use their demographic data of speakers.
  • Displaying demographics: This information could be in a PR statement, press release, or otherwise, but it must be easy to access.

Attendee Demographics and inclusivity

  • Measuring Demographics: Ensure that the website clearly states the process by which they measure and use their demographic data of attendees.
  • Displaying demographics: This information could be in a PR statement, press release, or otherwise, but it must be easy to access.
  • Attendee Inclusivity: Ensure the event possesses explicit measures to promote attendee inclusivity. An event should at least requests feedback from attendees. Ask the applicant if you need more information.

Code of Conduct at Event (CoC)

  • Findability: Observe the event website to see whether the CoC is easy to find.
  • Clarity: Read the CoC, make sure the CoC provides a clear definition of proper conduct at the event and behaviors that should not be tolerated.
  • Reporting venue: Ensure that the event has a venue for all event participants to report violations of CoC. The information about the reporting venue should be public on the event website or other places.
  • Support at Event: Read the CoC and ensure it contains information on possible methods to provide support to victims of inappropriate behavior.
  • Enforcement: Ensure the event has a definite process to display the CoC and a clear request for them to accept it.

Diversity Access tickets

  • Availability: Ensure that the event provides one or more Diversity Access Tickets.
  • Ticket allocation: Allocating different kinds of tickets may always be a process that operates internally, try to find out the process based on the description provided by the applicant and ask for more information if required.
  • Findability: The information on diversity access tickets is not necessarily posted on the event website, it can also be on a ticketing system or other places, but this should be at least public and findable.

Family Friendliness

The Review Checklist for Virtual Event won't have this metric.
  • Availability: Ensure that the event provides one or more services/facilities for families.
  • Findability: Observe the event website to see whether information regarding family friendly services provided at the event is easy to find.